By Healthinomics   •   April 27, 2018

Are you still stuck in the dinosaur era, running your entire business and schedule with a pen and paper?

Do you have to change the way your business works to suit your current online scheduling software?

Are you using generic online scheduling software instead of leveraging industry-specific software that’s out there?

If you answered YES to any of these questions, then this article is for you.

Choosing the right online scheduling software to manage your business, schedule and bookings can be pretty daunting.

In fact:

If you don’t make the right choice, it can mean the difference between your business running smoothly or your business running you.

So we’ve scoured the internet to find you 20 online scheduling software tailored for health, wellness and fitness professionals.

These are all hosted web apps, so there’s nothing to install and you can access your account anywhere, anytime.

Let’s jump right in!

1. Timely

Timely is a powerful booking and business management software designed to help you deliver exceptional client experiences and give you more time back in your day.

More than 10,000 businesses have started using Timely since they launched 6 years ago, which is a testament to how great their software is.

Timely has a bunch of popular features, like:

• Appointment Scheduling – beatiful and intelligent booking solution so you can fill your calendar and maximise your booked time.
• Client Management – Timely has all the tools you need to make delivering an exceptional experience, effortless.
• Sales & Payments – innovative payment solutions for front of house, mobile and upsell so you can create a seamless check out experience for your clients.
• Marketing – powerful marketing tools that help automate client growth and retention for your business so you can build your brand, credibility and client loyalty.
• Inventory – sophisticated retail and professional stock management tools that let you sell more and cut your admin time in half.
• Employees – staff dashboards, timesheets, rosters and automated appointment updates so you can stay in control of your business and keep your team focused and organised.
• Reporting & Analytics – Timely’s dashboard and in depth reports provide insights that will help power your decision-making, motivate your team and keep you in control.
• Business Admin – flexible, easy to use tools that keep you in control of every detail of your business, while ensuring your business and data is secure.

Timely saves me between 8 and 10 hours of administration work weekly  and my clients love it.

2. Omnify

Omnify is the simplest online scheduling software to help you grow your business online.

Whether you run a fitness center, sports coaching, yoga studio, language school or an online coaching center, Omnify gives you all the tools to grow your business and automate tasks.

Omnify integrates seamlessly with your website to help you take bookings and payments. We also work well with WordPress and provide branded mobile applications.

Features:

• • Class scheduling
  • Class package scheduling
  • Appointment scheduling
  • Rental scheduling
  • Event scheduling and management
  • Beautiful website (domain mapping also available)
  • Custom emails
  • Discount coupons
  • Client management
  • Staff management
  • Frontdesk Cloud POS
  • Waitlist management
  • Sales and Analytics
  • Tailored Customer Mobile App
  • Omnify Go Admin App to manage everything on the go

We’ve partnered with Omnify to bring you a 20% LIFETIME discount on all Omnify plans. Click the link below to claim this offer:

https://www.getomnify.com/partners/healthinomics

With Omnify’s online scheduling, we could offer our members the convenience to book anytime. The best part was the ability to manage everything from the Omnify Go Mobile app. We could see all our upcoming schedules, the attendees and also call/text them from the app itself. It really took away a lot of hassle from us.

3. Cliniko

Cliniko is a complete practice management application used by thousands of healthcare practitioners in more than 55 countries worldwide.

Cliniko is a robust system packed with features and works great for solo practitioners, large teams, and anything in between.

You can use it to manage areas of your business like your:

• Schedule
• SMS appointment reminders
• Treatment notes
• Invoices
• Payments
• Letters
• Reports

Cliniko supports single and group appointments only, so if you’re looking for online scheduling software to manage your classes and workshops, you’ll have to keep looking.

A simple to use, highly secure and very effective business tool that allows my team and I to get on with the business of healing without wasting time and resources.

4. Power Diary

Power Diary is an Australian based online diary and practice management system.

Their online scheduling software helps appointment based businesses to run more smoothly and increase productivity.

It’s a pretty simple system to use and easy to get the hang of.

Some of its features and integrations include:

Appointment scheduling, Online bookings, Two-way SMS reminders, Invoicing, Session Notes and Letters, Marketing Tools (SMS and Email), MailChimp, Xero, Stripe, Medicare, DVA, HICAPS Go.

I have been using Power Diary for over 3 years at my practice and would highly recommend it to anyone seeking a comprehensive system to run their business.

5. Zen Planner

Zen Planner is all-in-one fitness management online scheduling software.

It has easy-to-use tools for membership management, scheduling and integrated payment processing, as well as automated email and website templates that help you keep in touch with members.

With Zen Planner, you get access to some of these features:

Zen Planner has transformed the way I operate as a business owner.

6. coreplus

coreplus is an Australian online health practice management software suitable from start-up practices to large health organisations. Whether you’re operating over multiple locations, franchised, contracting or employing, coreplus can accommodate your health practice management needs.

coreplus empowers you to be a digital health ready practice by supporting Electronic Health Records (HER), eReferrals, interoperability via Secure Messaging, and Medicare/DVA billing and claiming.

Some of the features you can find in coreplus include:

• Appointment scheduling
• Invoicing
• Case notes
• Letter writing
• Patient referrals
• Reports
• Online bookings
• Xero and MYOB integration
• Exercise prescription integrations
• Secure Messaging integration with Argus and Healthlink

It was like a breath of fresh air to be able to come across such a system as coreplus. Nothing seems impossible with their practice management system. It certainly is the BEST I have ever seen and the most cost effective. It did everything I was promised it would do from the first moment I logged on.

7. Savubook

Originally BookingRun, now Savubook. It’s an appointment scheduling software for healthcare professionals.

It’s a fairly basic system that was created by an Osteopathic clinic in Melbourne, Australia.

It works well and is easy to use. It doesn’t have all the bells and whistles like other software solutions do and, for some of you, that may suit you just fine! It boasts having all the features you need, and none that you don’t.

With Savubook, you get:

It’s so easy, it’s so pretty, and your clients can be sent a reminder text so they turn up and you’re not left out of pocket. It’s so awesome!

8. Nabooki

Nabooki is an online booking system for service providers.

While not designed specifically for health and wellness businesses, Nabooki does cater to fitness, massage, spa, wellness, salons, and beauty.

Nabooki has a bunch of useful features, including:

• Online bookings – automatically added to your diary into the assigned activity.
• Add phone and email reservations in just a few clicks.
• The source of each booking is clearly displayed.
• Manage bookings, activity capacities and block-out time periods with ease.
• Quick search for any booking or customers on your system.
• Wherever you are, keep your finger on the pulse of your business with access via your mobile device or Google Calendar.
• Convert website or Facebook visitors into reservations with a customisable booking tool allowing customers the convenience to book online through your sites.
• Get automatically notified by email and SMS when new bookings are made by your customers.
• Ask vital questions to your customers during the booking process and add them straight to your customer’s profile.
• Payments and invoicing made easy.
• Boost your off-peak times and offer early bird specials to increase bookings.

We have seen a huge increase in business since offering online bookings, especially for last minute bookings. Support is great when needed as the help articles often answer my questions and if required, online chat is nice and convenient. I already happily recommend to others.

9. Bodywork Buddy

Bodywork Buddy is massage software for solo massage therapists.

It is simple to use and has some cool features that can really benefit massage therapy business owners.

It was founded by a US based massage therapist with 15 years experience in running her own massage practice.

Some of the features you can find in Bodywork Buddy include:

• Online scheduling
• Customer relationship management
• Record sessions
• Gift certificate tracking
• Business expense reporting

I’ve already generated 5 new people and they LOVE the online scheduling!

10. Kitomba

Kitomba is a complete salon booking software and spa management system that lets you get down to business.

They give you training to help you get started with Kitomba and support to help keep you going.

Based in New Zealand, Kitomba offers a wide range of great features for salons and spas alike, including:

• Appointment scheduling
• Customer management
• Automated messaging
• Staff management
• Online booking
• Point of sale
• Reports

Smart business tools and real results. That’s Kitomba. We recently added Kitomba’s Online Booking to our website and Facebook page and it increased our new client bookings by 15%.

11. Simple Salon

Simple Salon has everything you need to run and grow your salon.

They have a number of reviews on how great their transition process is, which is great if you’re running a salon and want to use Simple Salon.

Their team can help add your customers, products and services into Simple Salon for you.

Their online scheduling software looks relatively easy to use. It’s been around since 2005 and has some great features, like:

• Appointment scheduling
• Online booking
• SMS reminders
• Email and SMS marketing
• Xero integration
• Mailchimp integration
• Point of sale
• Staff KPI’s
• Rostering and wages
• Reports

Simple Salon definitely rivals any other online scheduling software in the market for the beauty industry. I have used online scheduling software for many years as both an employee and employer.

12. Gym Master

Gym Master is a New Zealand based gym and health club membership management software.

It suits clubs of all sizes and is designed to make it easy for gyms to keep records of their members and memberships, book classes and trainers, process and track sales, and send bulk communication to members.

This online scheduling software is extremely feature-packed, with features like:

• Class scheduling
• Membership management
• Online booking
• Point of sale
• Direct debit integration

Since we started monitoring our contractors using GymMaster I’ve improved member retention by 28% – that’s equivalent to 3 months marketing costs!

13. Nookal

Nookal is smart practice management software for practitioners.

They are a relatively new Australian based company that’s been around since 2010.

It suits a range of practice sizes from small to large, and multi-location. It’s got some great features, like:

• Appointment scheduling
• Class / group bookings
• Customer management
• Automated booking reminders
• Clinic notes
• Letters
• Invoicing
• Xero and MYOB integration
• Medicare and DVA integration
• Reports

I love all of Nookal – all of it. It’s so much easier to keep track of clients multiple appointments across a broad range of practitioners and days!

14. Salon Iris

Salon Iris is salon and spa management software.

They’re a mature player in the market having been around since 1999.

This is pretty powerful online scheduling software that can give you more flexibility as a busy salon or spa owner. Some of its awesome features include:

• Appointment scheduling
• Online booking
• Customer management
• Appointment SMS reminders
• Rooms and resource management
• Point of sale
• Reporting
• Payroll management
• Inventory management

They also have a bunch add-ons available to add more functionality to extend your account. Just bare in mind that these are generally an additional cost and not part of your standard account fee.

Our salon’s profits went up 20% and I attribute it to Salon Iris Software!”

15. Tula

Tula claims to be ‘the best software in the world for independent yoga studios’.

It’s a newish company on the scene, having launched in 2011, but they seem to have done a great job at taking over the yoga studio software scene.

Tula offers some awesome features for yoga studios, like:

• Online registrations
• Track classes
• Accept payments online
• Manage memberships
• Share your calendar
• Handle registrations
• Track credits
• Record attendances
• Gift certificates

Tula is gives me more time to run my business and do my yoga. The easy online class sign up helps the instructors prepare for a class, they know how many students are coming and who they are.

16. OneFitStop

OneFitStop is an all-in-one Fitness Business Management and Fitness Tracking platform.

OneFitStop provides business owners with a simple, complete and industry approved platform to connect to their clients, with features to perform all the necessary tasks required for business success.

Software features include but are not limited to:

• Class / Appointment Scheduling
• Online Bookings
• Website Embedding
• Membership & Billing Management
• Programming and Assessment Tracking
• Reporting Tools

OneFitStop is guaranteed to enhance your client experience and save you time, money and energy with a complete client management system that’s agile, easy to use and cutting edge.

17.  iconpractice

iconpractice is cloud based clinical software built for chiropractic clinics and other musculoskeletal therapies. In addition to all the features you’d expect from a complete practice management system such as accounts, patient details and clinical records, iconpractice allows cluster and block booking control for online booking and integrates with many marketing systems to help you track the effectiveness of your marketing results.

Software features include but are not limited to:

• Full drag and drop diary
• Colour code diary sections for new patients etc
• Online booking with cluster & block booking
• Full clinical records, including iPad support, preset text input for faster entry
• Image and move uploads
• Patient letter functions
• Patient accounts and third party invoicing
• Cancellation and DNA follow up systems
• Reminders via SMS & email
• Detailed reporting
• Xero & Mailchimp integration

Been using Iconpractice for 2 months now, and loving it. I’m surprised more clinics don’t use this; its great to be able to check your diary and book people in wherever you are!! Thanks guys!!

18. You’reOnTime

You’reOnTime is a complete automated office for your business. Not just focusing on the basics like Appointment, but everything from a complete Point Of Sale solution, marketing (SMS and Email), comprehensive business reporting, advanced client management included notes, photos and complete histories.

Added to that there are many unique features that set You’reOnTime apart such as electronic forms including signatures and user defined fields. Custom client fields to record all the information you need for your individual business, online bookings to enable your clients to book in their own time, Xero accounting integration and advanced staff scheduling and management.

You’reOnTime really is the software that has your back. Its features include:

• Class / Appointment Scheduling
• Online Bookings
• Website Embedding
• Membership & Billing Management
• Programming and Assessment Tracking
• Reporting Tools

As a Physiotherapy Practice, we have high expectations of any scheduling program that we use. It needs to be flexible, productive and efficient. We’ve found that You’re On time is all that and more.

19. Jane

Jane is a modern and beautifully designed practice management software being widely adopted by Physiotherapists, Massage Therapists, Naturopathic Doctors, Acupuncturists, Chiropractors, Counsellors and many others to run their practices all across Canada, the US, UK, Australia and New Zealand. A web based platform, Jane offers online booking, electronic charting (note taking), scheduling and billing features with integrated payment processing, direct insurance billing and multiple integration options. You can use Jane on any type of device – Mac, PC, tablet, mobile or desktop.

Co-founded by a clinic owner named Alison and a developer with an obsessive eye for design called Trevor, Jane is both beautiful to use and very intentionally focussed on the needs and workflows of a hard working private practice. Jane now has an ever growing team of passionate developers and customer support reps that champion Jane both locally and internationally. If you’d like to see Jane in action, you can check out some videos here.

I wanted to report that I have started using Jane and it’s everything you say it is! Easy to use, efficient, powerful. Very much enjoying the user experience so far.

No question, just accolades! Every day that I use Jane I have a moment (or many) where I giddily think…well that was easy!! Thanks for making a great product with wonderful support and that is SO EASY to use!

ALSO, I finally set up the online intake forms and they are FANTASTIC! You guys did such a great job of setting those up, thank you so much! Everyone is super impressed at my work and I keep saying, “It was mainly JANE”

20. MINDBODY

MINDBODY is business management, scheduling and online booking software.

It’s been around since 1998. They were the first to bring business management to the web, the first to offer online booking, and the first to offer a management mobile app.

It’s a solid system that’s jam-packed full of features, some of which include:

• Online booking
• Store customer data
• Membership management
• Point of sale
• Reports
• Marketing tools
• 2 way SMS appointment reminders (Accelerate plan only)

If you’re just starting out in business or only running a small business and don’t need too many fancy features, you may find MINDBODY a little daunting.

MINDBODY does so much that if you don’t make use of all its features, you may get frustrated with its cluttered workspace.

If you do decide that MINDBODY’s for you, we recommend taking the time to set up your account right as it may take a while to do so.

To start using MINDBODY, you have to request a demo. A member of their sales team calls you to walk you through a demo of their software.

MINDBODY helps my business run smoothly and keeps me connected with my clients.

Over To You…

Now you’ve got this list right in front of you, you can make a better decision when it comes to the right online scheduling software to manage your business, schedule, and bookings.

Remember:

Without leveraging online scheduling software in your business, you’re missing out on all the awesome ways it can benefit you and automate the things you do on a daily basis, like manually sending appointment reminders.

You don’t want your business running you.

You want to grab your business by the horns and be in control of it.

And that’s EXACTLY what using online scheduling software can help you do.

Please share this awesome list of online scheduling software for health, wellness and fitness professionals. If it’s helped you out with making a decision on the right online scheduling software to choose for your business, imagine who else it can help out too.

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